I’m trying my absolute best to go as paperless as possible (especially now that I have an iPad for use in the classroom), but in case anyone has any use for some administrative templates, below are some modifiable timesavers useful for any classroom.
Step 1: Purchase ruled 3 x 5 index card, a sturdy index card holder, and alphabetized index card guides. Most printers are able to print index cards as long as you use the correct formatting on your word processor. The Student Contact Card Template is pre-formatted and ready to use–just feed the index cards to the printer (while making sure that it prints on the ruled side) and that’s it!
Suggested uses: Hand these out on the very first day of class and have your students fill them out. File the cards for easy access (easier than looking it up online, even) when contacting parents.
Attendance/Grade Sheet/Student Roster Template
Sometimes, it’s more effective to walk around your classroom and grade on the spot versus grading piles and piles of stuff two days before the end of your grading period. The Attendance Template was designed for a 6-week grading period.
Suggested uses: Add the names of your students to the template, print one for each of your classes, hole-punch them, and place them in a small 1″ binder. OR copy the template to your iPad (if one is available). Walk around during an independent or group activity and assess each student on the spot. It pressures the student a bit (especially when told that they have a “20″ so far), but it also helps them stay on top of the assignment and, better yet, keeps YOU from doing away with your already diminished social life!
This log is pretty self-explanatory–it allows you to document when, why, and how you contact parents. Essential.
Textbook List , Textbook Condition Form
Templates for issuing textbooks. Not necessary if your school has an alternative system in place.
Students should take care of all personal needs before entering your classroom. But in the event that an emergency exists, your student can use a Bathroom Emergency Pass.
Suggested uses: Issue each student one page (5 passes) at the beginning of every grading period. Each unused pass is worth one point towards which every category you wish (I usually apply it as a point booster for the lowest test grade of the grading period).
My students love these.
Suggested uses: I award them at the beginning of the second semester to those students who worked extra hard during semester one, but they can be cut out and given as prizes during games or for class participation.
Yeah, it’s high school, but you never know. To be on the safe side, make sure you know if any of your students have serious food allergies before bringing any food items to class. This permission slip was created for a class party taking place during Christmas time, so modify at your discretion.
Letter to Parents or Administrator — Pan’s Labyrinth
El laberinto del fauno is an excellent movie that exposes the student not only to Spanish history and culture but also to a very interesting plot! Unfortunately, it is rated R for graphic violence and language. Knowing that R-rated movies are usually a no-go, I wrote a letter to my administrator explaining the instructional relevance of this film, and he let me show it! In addition to this letter, I created a letter to parents as well (essentially the same as the letter above).
